Residentials: key considerations for teachers to make

When organising an overnight or multi-night visit, there are additional areas you need to include in your risk management and planning. OEAP National Guidance 4.2b Residential Visits includes detailed considerations for safety and group management plus a helpful arrival checklist. Always check your employer’s policy and contact your educational visits adviser for additional support where required.

When is the right time?

Choosing the right time of year can make a difference to the cost, availability and choice of venue. Opting for the shoulder season over the peak season can mean you get first choice on activities and accommodation – often at a lower cost. Consider the most appropriate time of year for your learning outcomes.

As part of your booking, agree with your provider who is responsible for which aspects of the visit, and check if there are other groups using the centre at the same time – you should try to agree shared expectations with them, where possible.

If you’re staying in a hotel or hostel discuss your group’s needs with the management to help mitigate risks around security, access, public spaces and room allocation. Make sure that providers, and your team, are aware of all dietary requirements and allergies, and can accommodate them.

Keeping everyone safe and supported

Your staff and volunteers are essential to a positive residential experience. Ensure the whole visit team is well briefed on their responsibilities and expected behaviour, including: ‘downtime’, ‘on call’ expectations, alcohol consumption and emergency procedures.

Effective supervision is key. A well-planned approach ensures that staff are present when needed while allowing students a sense of independence. Even during ‘downtime,’ having clear routines and engaging activities in place can prevent issues like homesickness, risky behaviour, or simply feeling lost in an unfamiliar setting.

Set expectations with students and parents before the visit. A clear code of conduct helps prevent issues around things like behaviour and use of mobile phones. These discussions should reinforce that the visit is both an exciting opportunity and a shared responsibility.

A well-planned residential visit is a rewarding experience for both students and staff, providing meaningful opportunities for learning and personal development. For more support and guidance, speak to your educational visits adviser.